Governance of the ISST organization

The ISST organization is governed by elected officers. The officers of the organization shall be: Chairperson, Secretary, Treasurer and three (3) at-large members of which at least one (1) member must be from a Sport Member school.  Specifically:

The Chairperson, Secretary and Treasurer may be Athletic Directors, other administrators from member schools and/or other individuals as elected by a vote of the Full Member schools. They shall be nominated at the November meeting and the election will be held at the May meeting in even-numbered years (2008, 2010, etc.). A simple majority of all votes cast (excluding abstentions) shall be required for election. The term of office shall be two (2) years commencing at the beginning of the following academic year. There shall be no term limit in regards to the length of time in any one office.

The three at-large representatives shall be Athletic Directors at member schools with at least one (1) representing a Sport Member school. They shall be nominated at the November meeting and the election will be held at the May meeting in odd-numbered years (2009, 2011, etc.). A simple majority of all votes cast (excluding abstentions) shall be required for election. The term of office shall be two (2) years commencing at the beginning of the following academic year. There shall be no term limit in regards to the length of time in any one office.

Any vacancy occurring between elections shall be filled immediately at the discretion of the full
Executive Committee subject to final confirmation at the next scheduled meeting. Any appointed individual shall serve until the end of the term of office at which time the prescribed nominating and election process shall apply. Officers may be removed by a three-fourths vote of the entire membership present and voting.  Officers may resign at any time by submitting a written notice of resignation to the Chairperson or, in the case of the Chairperson, to the Secretary.

Duties and Responsibilities

The function of the Executive Committee shall be:

• To ensure that ISST member schools operate under the rules and regulations contained in the ISST Handbook
• To review the ISST Handbook on an annual basis and ensure that its contents are accurate
• To identify and be responsible for proposing a rotation of host sites for Championships and to ensure that each member school fulfils its hosting obligations on an annual basis
• To ensure that member schools meet the required Championship organization standards contained in the ISST Handbook and hold member schools accountable for these standards
• To act as an accrediting body for the Full Member schools and evaluate all schools on a regular basis. Assess if schools applying for membership to a particular sport have the capabilities of hosting the Championship and advise the Full Members on its findings. In addition, work closely with the appointed Championship observers and formally assess the quality of each Championship
• To act as mediators in the event of a dispute between schools and to act as a “Grievance Committee” when required
• To act as a recommending body to the membership
• To facilitate the three (3) annual meetings
• To present end-of-year accounts to the membership

The duties and responsibilities of the Chairperson shall include, but not limited to: serving as the
administrative head of the ISST, chair ISST Athletic Director and Executive Committee meetings, decide all questions of order and develop meeting agendas.

The duties and responsibilities of the Secretary shall include, but not limited to: maintain and update the ISST Handbook, take minutes of meetings, be responsible for Championship draws, develop meeting agendas in consultation with the Chairperson, receive all proposals and applications and distribute all written correspondence to the membership.

The duties and responsibilities of the Treasurer shall include, but not limited to: maintain ISST
accounts and provide the membership with statements at all meetings, invoice members for dues, invoice Championship host schools for medals, patches and special awards and liaise with resource companies for the purchase of medals, patches and special awards and arrange for distribution.

The Treasurer shall ensure that all bank accounts of the ISST are established so the ISST Chairperson and Secretary also have signatory power over the accounts.

The at-large members shall perform all functions as designated by the Chairperson.